AP ACH

Items that need to be addressed for processing ACH payments.

Table of Contents

Vendor Requirements for ACH.. 2

Vendor ACH Information. 2

Prenoting Processes. 3

Create ACH Prenote. 3

Download Historical Prenote File. 5

Post Check Run Processes. 6

Direct Deposit Verification Report. 7

Verify Vendor Email Information. 8

Create Direct Deposit File. 9

Email Advice of Deposit Notice. 11

View Historical Direct Deposit File. 13

Vendor Requirements for ACH

Vendor ACH Information

1. Go to Financial Management > Vendors > Vendor Profile.

1. Select Edit to update vendor information on the Vendor ACH tab. Check the checkbox, select Email address, and fill in back account information.

Prenoting Processes

Create ACH Prenote

Whether or not the bank requires the prenote, Skyward recommends the process as best practices. 

1. Go to Financial Management > Accounts Payable > Payment Processing > Automated Clearing House.

1. Select Create Prenotification Download File.

1. Select appropriate bank for prenotification.

1. Select appropriate date. Only check the box if all vendors need a prenote. Click Run.

1. Select appropriate cash account for the bank account being prenoted.

1. Wait for update.

1. Click Yes to download file. Check wherever your computer downloads files for the file.

Download Historical Prenote File

***Only do this step if you clicked NO on the previous step***

1. Go to Financial Management > Accounts Payable > Payment Processing > Automated Clearing House.

1. Select View Historical Direct Deposit Files.

1. Select needed historical ACH prenote file and click View to download the report. Once downloaded check the default download folder on your computer.

Post Check Run Processes

If the vendor receiving an ACH payment has been properly configured and prenoted, then the vendor is ready to have invoices paid. The invoicing process remains the same. Create an invoice and the payment type will automatically be selected as ACH for the vendor. (***Note – If the AP clerk has access to Accounts Payable > User Preferences > Data Retention on Add the AP clerk may have the check type automatically set. Check this before beginning to invoice for AP invoices the first time.***) The batch-to-open remains the same. The only change in the check register is this popup at the very end.

After the AP ACH process has completed the Update Checks process and the AP clerk has finished the normal AP run to this point, then the ACH

Direct Deposit Verification Report

1. Go to Financial Management > Accounts Payable > Payment Processing > Automated Clearing House.

1. Select Direct Deposit Verification Report. The report prints automatically.

1. Verify report information.

Verify Vendor Email Information

1. Go to Financial Management > Accounts Payable > Payment Processing > Automated Clearing House.

1. Select Verify Vendor Email Information.

1. If needed, edit email. Click Back when edits are complete.

Create Direct Deposit File

1. Go to Financial Management > Accounts Payable > Payment Processing > Automated Clearing House.

1. Select Created Direct Deposit Download File.

1. Select cash account.

1. Select date.

1. Click Yes to download file. After download, go to your computer’s default download folder to find file.

Email Advice of Deposit Notice

1. Go to Financial Management > Accounts Payable > Payment Processing > Automated Clearing House.

1. Select Email Advice of Deposit Notice.

1. Click Send E-mails.

1. Read and acknowledge warning.

View Historical Direct Deposit File

***Only do this step if you clicked NO to download the direct deposit file or if you need to resubmit the file***

1. Go to Financial Management > Accounts Payable > Payment Processing > Automated Clearing House.

1. Select View Historical Direct Deposit Files.

1. Select file to download and click View. Once downloaded check the default download folder on your computer.